How to Apply Online

Our application process is now online. This will provide greater visibility through the funding process. You will be able to view applications in progress, grants approved and payments made, and be able to complete the post grant accountability all in one place.

If you have difficulties using the portal our grants team are here to help. Please call us on 0800 00 11 37.

Stage One: Check Your Eligibility and Register for an Account

  1. Organisation Registration

Before completing an online application for the first time you must register your organisation, if it has not been registered before - go to our Apply Now page.

If your organisation is registered, and you are the new contact please contact us to help with this.

If you have applied before on behalf of another organisation, and now need to register a different organisation using the same email address, please contact us to help with this.

2. Complete the Eligibility Quiz

Complete the quiz by identifying if your organisation meets one of our three eligibility criteria.

Learn more about Eligibility here

3. Complete the Registration Form

Please work through the questions to complete the online registration form - this includes entering your contact information and organisation details.

PLEASE NOTE: You cannot save this form and come back to it, so please ensure you have the required documents you need at hand.

Once you have submitted your form you will receive an email acknowledging that we have received it.

4. Confirmation of Registration

Once your registration is approved, you will be sent an email with a username and password to login and activate your account. Please allow up to three working days to receive your registration notification from the Trust. Your username will be in the following format: FirstName_LastName

You will be prompted to change your password.

PLEASE NOTE: Your username and password is unique to you and the email address you registered. If you need to update the primary contact person for the organisation please contact us. To change your contact information e.g. phone number or email address, you can edit your details in the Grantee Portal under ‘People’.

5. Login to your account

Once you have activated your account with us and have received your username and password you can log in at https://centrallakestrust.fluxx.io or via the Apply Now button on the website.


Stage Two: Starting Your Application

  1. Your Grantee Portal

Once you log in you will land directly on the Grantee Portal page. This is where you can create and submit applications and manage your grants.

We recommend you read A Guide to the Portal in the Information section for more detailed guidelines before you begin using the system.

2. Beginning your application

On the ‘Home’ page of the Grantee Portal you will have access to a choice of three application forms to begin your application. Please read the help text and consider carefully if your application will be for a project, programme / operational grant. Call us if you are unsure.

Click on the appropriate button to begin a Draft Pre-Application.

3. Pre-application Form

The questions you will answer on this short pre-application form provide us with an expression of interest regarding your project or service.

You can save it as you go. You will find your pre-application in the Draft Pre-Application menu on the left. Once you are ready to send it to us, be sure to submit.

Our grants team will call you to discuss the application in more depth, and provide you with the relevant Project Plan. We can provide feedback and support to get the everything prepared for a full application.

 

4. Full Application

When the pre-application process is complete, the grants team will invite you to submit your full application. You will receive an email advising you that you are now invited to apply.

To complete this form, log in to the Grantee Portal and click on Draft Full Application in the Requests section.

You can save it as you go. You will find your application in the Draft Full-Application menu on the left. Once you are ready to send it to us, be sure to submit.

5. I received an email from Central Lakes Trust requesting more information 

If Central Lakes Trust staff have any questions about your pre or full application, you will receive an email alert to log in and make any amendments. Click on Information Requested in the Requests menu. This may include supplying extra documentation, revising any information or clarifying any questions. You need to re-submit your application when you are done.

6. I submitted an application 

Once you have submitted your application, you will receive an email acknowledging receipt of your application and be able to view a read-only version of it under Submitted in the menu. To find out more about what happens after an application has been submitted go to our FAQ.

7. I want to withdraw an application or my application has been declined

If you decide to withdraw an application, you can do so, by selecting the Withdraw button on the bottom right of your screen. You will receive an email advising you of this and a read-only version of your application will be viewable in Withdrawn or Declined section in the menu.

Similarly if the application has been declined by Central Lakes Trust, we will call to discuss this with you and you will receive an email notification. Declined applications are also visible in the Withdrawn or Declined section of the menu.


Stage 3: What to do once a decision has been made?

  1. A decision has been made about my application

Once the Central Lakes Trustees have made their decision you will be advised by phone and email. You will find the details of the decision in the Active section of the grants menu, where a PDF copy of the Decision Letter will be available in the Grant Documents box.

2. I want to view an application for an old grant

Once a grant is paid and all requirements are met, a read-only version is available to view under Closed in the grants menu.

3. Our application was declined

You can view a read-only version of a withdrawn or declined application by selecting Withdrawn or Declined  from the requests menu. To find out more about why some applications are declined go to our FAQ.


 Stage 4: Reporting

  1. Reports to Complete

As part of our Terms and Conditions of your grant, you will be required to complete reports. You will receive an email notification when this is due, and will be able to log in, complete and submit the report in the Reports & Payment Requests Due section of the reports menu.

The due date for the report is clearly listed on the form. We encourage you to calendar these dates.

 

2. I received an email from Central Lakes Trust requesting more information 

If Central Lakes Trust staff have any questions about your reports, you will receive an email alert to log in and make any amendments. Click on Information Requested in the reports menu. This may include supplying extra documentation, revising any information or clarifying any questions. You need to re-submit your report when you are done.

 

3. Reports I submitted

You can view a read-only version and print a copy of any of your organisation’s reports under Submitted from the reports menu.


Stage 5: How does the payments process works?

  1. Payment Request

Payment Request forms are found in the Reports Section of the Grantee Portal. They will be ready for you to complete in the Reports & Payment Requests Due section, as follows:

For Project Grants, a Payment Request form will be scheduled for you to complete when you are ready. You can submit a number of payment requests as you progress with project implementation, and do not have to save up invoices for a single submission. However we will need to process a submitted request before you can submit another.

For Operational or Programme Grants, payment requests are a component of your grant report, to be completed at the same time as you complete the report for the previous year.

The due date of the report is clearly listed on the form. We encourage you to calendar these dates.

Complete the questions and upload documents as required.

Once you have submitted the Payment Request or report, it will be available to view in the Submitted section.

2. I received an email from Central Lakes Trust requesting more information

If Central Lakes Trust staff have any questions about your payment request, you will receive an email alert to log in and make any amendments. Click on Information Requested in the reports menu. This may include supplying extra documentation, revising any information or clarifying any questions. You need to re-submit your application when you are done.

3. Payment requests scheduled to be paid

You can find any scheduled payments under Scheduled in the payments section of the menu until they are paid.

4. Payments Completed

Once a payment is made, you can view a record of the payment under Payments Advice in the menu.